Which Regulation Governs Family Readiness in the Army Reserves?

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Family Readiness Group Information Cursory

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Family Readiness Group Information Brief

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1. Family Readiness Group Information Brief 1030-1230, 23 March 2006

2. Agenda Deutschland Quick Start Guide FRG Fundraising Private Organizations Waiting Families Plan New Applied science Initiatives AHLTA Xanthous Grit

3. FRG Quick Start Guide

4. CDR & FRG Leader Partnership Guide "Quick Start" "Reaching out to CDRs, Soldiers, and Families!" • Helps go FRGs Started • Definitions • Responsibilities • Links to Resources

5. FRG Fundraising

6. FRG Fundraising Clarification of: • Internal vs. External • Funds Management • Credence of Donations or Gifts, & Other Legal Considerations

7. Deutschland Accounts for Donations & Fundraising Activities Unit Mission "Official" (Appropriated Fund) APF Funding Private Organization (PO) Donations and Fundraising Activities Informal FRG Fund General MWR Fund MWR Unit Fund "Unit Activities Fund" Army Customs Service "Supplemental Mission Fund" - SA 9J

8. Army Commander's Guide Background • DA PAM 608-47 was rescinded (over a yr ago) • Army and DOD regulations, also equally many interpretations of these rules, take inverse • The new Commander's Guide to Germany Operation IS the current OFFICIAL POLICY. It was developed to assist Commanders and FRG Leaders understand the legal and ethical considerations of FRG support and funding • May be downloaded from world wide web.MyArmyLifeToo.com • It simply went thru review Army-wide as a precursor for converting information technology into a regulation

9. Army Commander'south GuideFRG Official Status • Deutschland is an official Army program, formed IAW AR 600-xx, Army Command Policy. (ALARACT MESSAGE from DA G1, dated xi Oct 2005) • It is a unit commander's program. And all 8th Army units MUST accept an FRG (Policy Memo #twenty) • It is not a private organization (PO) or a non-appropriated fund instrumentality (NAFI). Fundraising is non to be its major mission focus. More to follow on Informal Funds and POs after this morning…. • Funding is subject to unit of measurement commander's discretion and subject to the availability of unit of measurement APF funding • FRG mission activities are to be funded with appropriated fund (APF)

10. FRG Mission ActivitiesResourced past Unit of measurement ("Mission") APFs • Government office infinite and equipment • FRG Newsletters • Use of Official Mail Privileges • Employ of Government Vehicles • Registered volunteers expenses, depending upon availability of unit funds (…. or NAFs) • Travel and training (ITOs for FRG volunteers) • Reimbursement of incidental expenses • Childcare while volunteering • Child Care for Armed Forces members in support of a contingency operation, depending upon availability of funds. (If APFs are non available, tin can use NAFs)

11. Ground forces Commander'due south GuideFRG Informal Funds • IAW AR 600-20, Commanders may authorize FRGs to maintain informal funds and fundraise for specific planned purposes • Operation of the fund must exist consistent with Army Values, DoD 5500.vii-R, Joint Ethics Regulation, AR 600-xx Command Policy, and SJA opinion • Funds are capped at $5,000 – "full gross annual income" (a agenda yr limitation) • One Informal Fund is established for each FRG • Financial reports are to be provided to the unit commander at least monthly (or more frequently if requested) Continued

12. Army Commander'south GuideFRG Informal Funds (cont.) • The "supervisor" is the unit commander; Rear Detachment Commander is used if the unit is deployed • Breezy Fund Custodians (Treasurers) are liable for any loss or misuse of funds; fidelity bonding is a unit commander'south call • An Informal Fund Custodian and Alternating Fund Custodian are to be appointed in writing past the unit commander • Informal Funds cannot be mixed or deposited with personal or MWR unit of measurement funds • May not solicit "sponsorship," gifts, or donations; but may take unsolicited, unconditional gifts within the following parameters - -

13. FRG Informal Fund Acceptance of Gifts • Unconditional gifts of money or other tangible property MAY be accepted past the Informal Fund in amounts upwards to $1,000. The donation could be deposited into either the not-appropriated fund unit welfare fund, ACS (Supplemental Mission business relationship), or the Frg Informal Fund • SJA advises in the event the Frg is approached with an unsolicited donation they should consult their legal advisor for an official ethics opinion • The MWR Fund may ever accept donations for FRGs in its ACS Supplemental Mission account • No organization other than official DoD MWR activities may take "commercial sponsorship." (Meet Sec. Abell MEMO dated March 25, 2004)

14. Use and Intendance of the Germany's Informal Funds • May be used for purely social activities, holiday and FRG parties, events, or outings, volunteer recognition, supplemental unit send off and welcome abode social activities • May Non be used to broaden other unit of measurement breezy funds, to buy items which should be purchased with APFs, or to purchase traditional war machine gifts not related to family readiness • Should be safeguarded in a banking concern account, one account per organized FRG. (NOTE: the Credit Union and Customs Banks in Korea provide account services to officially sanctioned FRGs)

15. Banking Support to Informal Funds • FRGs (breezy funds) may obtain a bank account with "Community Bank" or the USA Federal Credit Union • Community Bank (POC: 721-7707) • Informal Funds may not have over $1,000 in their business relationship • Monthly maintenance fees/service charges tin exist waived with memo of request. Normally a $v.00/month maintenance fee is charged if an account balance falls below $300 • USA Federal Credit Marriage (POC: 725-3282) • No business relationship ceiling on informal funds • No monthly maintenance fees/service charges if account balance falls below $5.00

16. Regular army Commander's GuideFRG Fundraising Activities • FRGs are non established to exist fundraising organizations • FRGs may only deport internal fundraising as defined by AR 600-29, the Joint Ethics Regulations (JER), and The Gauge Advocate Full general (TJAG) opinion dated 11 Jan 2006 • FRGs may NOT engage in external fundraising (Further antiseptic on the next slide in this presentation) • When in incertitude, the unit'due south Ideals Advisor should exist consulted to define the scope of internal vs. external fundraising

17. Definition of Internal Fundraising Activities • xi Jan 06 Function of General Counsel (Ideals and Fiscal law) and the Army Standards of Conduct Office estimation: An Ground forces organization – including units, installations, and FRGs – may officially fundraise from its own community members or dependents and from all persons benefiting from the Ground forces arrangement. For case, an installation may benefit from the Brigade or Unit FRG. Fundraising must be: • for the organisation fund, as apposed to a private charity, detail military machine fellow member or similar cause • approved by the commander with cognizance over the location of fundraising if different from the organization'southward surface area • Commanders shall consult with their SJA or Ethics Counselor and avoid all conflicts with other authorized fundraising activities

18. Korea-Specific Interpretation Of FRG Fundraising: • Never, never off-post! • If express but to the location ("unit surface area") and personnel of the FRG'south organisation – the Deutschland's unit of measurement Commander may approve the fundraising • If different from the bodily unit area and organizations' assigned personnel and dependents, the FRG unit Commander must • consult with their SJA or Ethics Counselor • avert all conflicts with other authorized fundraising activities • obtain approving in writing from the Commander with cognizance over the location of fundraising. In Korea, this is the Area Commander

19. Another Korea-Specific Consideration: • Apply of the Military Mail service (MPS):  U.Southward. non-profit, service, social, civic and fraternal-type organization and sponsored family members, when such organizations are primarily established to serve DoD military and noncombatant personnel in overseas areas may use the MPS.  This use will not include mailing items for business or commercial purposes • So FRGs absolutely can use the MPS for mailing newsletters etc. Also, POs, if organized primarily as service organizations supporting the control and DoD personnel, may apply the MPS so long as they did not exercise so for turn a profit • Encounter DoD 4525.half dozen-G

20. Federal republic of germany Accounts for Donations & Fundraising Activities Individual Organisation (PO) Unit Mission "Official" APF Funding • No limit on received donations • Distributions are based on decisions • by PO members • Internal & external fundraising permitted; • external fundraising activities require • garrison commander approval • Subject to P.O. reporting requirements • Funds could be used to purchase items • that are authorized APF support - Cannot exist received; fundraising is non a chemical element of mission funding Donations and Fundraising Activities Informal Federal republic of germany Fund • Donations may exist received up to • $1K (unsolicited, unconditional) • Funding supports social events • and items not authorized to be • funded with APF • Commercial Sponsorship is not • authorized • Internal fundraising (within unit) • okay if approved by unit of measurement commander • and ethics counselor (SJA) • Expanded (installation-wide) internal • fundraising requests require • additional approval past the garrison • commander. Can merely be approved • if deemed of benefit to the unabridged • installation by the garrison • commander • Annual income may not exceed $5K • P.A. (calendar year limit) • One Breezy Fund is established by • each Federal republic of germany General MWR Fund MWR Unit Fund (Unit of measurement Activities Fund) Army Community Service "Supplemental Mission Fund" SA 9J • Fund is principally an MWR dividend to • soldiers; $vii.l/soldier/twelvemonth. • Donations can exist accepted by DMWRs • upwardly to $5K, garrison commander to • $25K, etc . • Principally supports organization days, • unit outings & social events – at • company/detachment levels • Must be spent on items open to or • of benefit to the unabridged unit • May not be spent on items authorized • APF back up • Donations may be received; • authorisation levels are same equally • for MWR Unit of measurement funds; SJA • review is required • Spending is limited to items • not authorized to be funded • with APF • - All FRGs must share in the • donation

21. Fund Raising Wrap-Upwardly • We take addressed the issues of: • Deutschland Fundraising (Internal vs. External) • Unit Commander vs. Area Commander authorisation for approving of fundraising events • The FRG Banking company Account • Acceptance of gifts and donations (solicited vs. unsolicited and conditional vs. unconditional) • Use of the Military Postal Service "Call your SJA or Ideals Counselor for assist!"

22. Private OrganizationsHow to Grade a Private System (PO) in Korea?

23. What is a Private Organization? • A PO is a cocky-sustaining, non-federal entity, incorporated or unincorporated, established on a U.Southward. war machine installation with written consent of the Installation Commander or higher authority (DoD definition) • At that place are presently 107 POs in 8th Army; 68 are in Surface area II. Our POs are quite diverse and include Masonic organizations (approx 20%), Scouting units, professional organizations, sports groups, etc. • They are operated by individuals interim outside any official capacity as officers, employees, or agents of the federal government. Must been a articulate delineation between what an individual does in their official capacity and what they exercise as a PO member • AR 210-22 provides the Army'southward policy on POs

24. What Can Private Organizations Practice? (AR 210-22) • Carry PO concern on a military installation • Comport fundraising activities on an installation (with Installation Commander approval) • Behave membership drives/campaigns • May exist authorized use of Ground forces real estate by Installation Commander – either through charter or license understanding • May obtain an on-mail depository financial institution account • Can receive unlimited donations, which are used every bit the membership desires • Typical uses of PO funds include: donations to charities, membership events, youth scholarships, holiday coupons/gift certificates, and social events with Korean counterparts

25. What Individual Organizations Tin can't Do • Present appearance of official sanctioning or support past DoD • Engage in activities that duplicate or compete with authorized Ground forces or NAFI activities • Distribute or sell alcoholic beverages • Discriminate or deny membership based on race, color, creed, etc. • Receive preferential handling (what the Ground forces permits i to do, information technology must allow other similar organizations to practice) • Receive fiscal help or other assets from the regime or a NAFI. Assets tin can not be transferred to a PO unless there is a legislative authority (e.thousand., DODI 1015.9 for overseas scouting activities) Continued

26. What Private Organizations Can't Exercise (Cont.) • Coerce others to join the PO • May not use on-post legal, audit, transportation, postal services for concern or commercial purposes, printing, data management activities, clerical, financial, copying, management, and procurement services

27. Installation Commander Responsibilities * • Provides POs written approval to conduct their activities on an installation. Authorization to operate and renewals are granted for a two-year menses • Ensures compliance past POs with Army and Joint Ethics Regulations (JER). Installation Commanders may finish a PO if it does not attach to Ground forces policies and procedures • Renders approval on PO requests for real estate leases and licenses when deemed in the best interest of the Ground forces * Note: In Korea, this say-so resides with the Area Commanders

28. Staff Judge Advocate Responsibilities • Reviews all requests for legal sufficiency before support is granted to a PO. Reviews are conducted on: • Initial permissions to operate • Renewal requests • Real estate agreements • Suggest Commanders, Financial Management Segmentation (FMD) PO Coordinators, and Army personnel (both military machine and civilian) on PO matters • Provide communication and training to Army employees (military and civilian) on PO participation SJA Officers (operating in an official capacity) are not authorized to provide legal advice to POs on internal PO operating issues

29. Fiscal Direction Division Responsibilities • In Korea, the MWR Financial Management Divisions are the proponent offices responsible for exercising administrative oversight of POs on behalf of the Area Commanders • Financial Management responsibilities include: • Monitoring POs to ensure compliance with applicable regulations • Processing of all PO requests thru the servicing Staff Guess Advocate Office for Installation Commander approval • Ensuring the timely submission of all pertinent documents • Coordination/processing of all private system fundraising requests • Maintain files on all POs

30. PO Authorisation Requirements(per AR 210-22) • A re-create of the organization's constitution and bylaws signed by the President and ratified past elected officers of the general membership • If not addressed in the constitution or bylaws, the following iv statements are required: • A statement providing data on the PO's nature, functions, objectives (to include the planned use of generated funds), and activities • A statement providing information on membership eligibility and the PO'due south responsibilities for all management functions. POs must obtain adequate insurance against public liability, claims, belongings harm, and other legal actions. Additionally, fidelity bonding coverage is required for members or employees handling monthly greenbacks menses exceeding $500 • A statement of the organization's liability, if assets are non enough to cover all liabilities. Information technology must also address the extent of the organization'due south members' personal liability for debts of, or claims against, the private arrangement • A statement that the system will neither propagate extremist activities nor advocate violence against others or the violent overthrow of the Authorities and will not seek to deprive individuals of their civil rights Connected

31. PO Authorization Requirements(cont.) • An agreement to reimburse the Ground forces for utility expenses, unless utilise is incidental (would cost more to bill and collect than information technology costs to provide the utility)

32. Reporting Requirements • In improver to the information required for PO approval, approved POs must supply the following: • Approved minutes/summaries of PO meetings (submitted inside one quarter afterwards blessing past the PO) • Fiscal statements (quarterly) • Whatever major changes in the PO activities, membership requirements, officers, objectives, organization, constitution, bylaws, utilize of funds, and direction functions (within 1 month after the alter transpires) • Names, addresses, and telephone numbers of the officers (annually or upon modify of President or Treasurer) • Copies of audit reports if almanac receipts total $1,000 or more; required every 2 years (inside one month afterwards completion of audit; note: audits are also required with modify of Treasurer) • Requests for revalidation (submitted 90-days before expiration)

33. Need Assist? • MWR Fiscal Management Divisions will assist any organisation wishing to become a private organization • Current points of contact are: • MWR Division, KORO, 723-4141, bldg #1560, South Post, Yongsan • Area I, 732-9141, bldg #T429, Camp Red Deject • Area II, 738-4046, bldg #4106, Room 206, South Post, Yongsan • Expanse 3, 753-6121, bldg #252, Campsite Humphreys • Area 4, 768-6360, bldg #T1254, Camp Henry

34. Waiting Families Program

35. Army Community ServiceMission Argument The mission of the ACS center is to: • Facilitate commander's ability to provide comprehensive, coordinated, and responsive services that support readiness of Soldiers, civilian employees and their families • Maximize engineering and resource, accommodate to unique installation requirements, eliminate duplication in service delivery, and mensurate service effectiveness

36. Waiting Families Program • AR 608-1 (ACS) 4-28, Services to waiting families • Back up services will be provided to families residing on mail service or in the surrounding community who are living separately from the military and civilian sponsor considering of mission requirements. Such circumstances include unaccompanied tours, extended temporary duty and field training exercises • Efforts volition be fabricated to identify and contact these families to: • Provide information on customs services • Assess the need for services and information • Provide crisis intervention services • Act as liaison with armed services and civilian agencies to ensure provision of required services

37. Waiting Families Program(cont.) • Back up groups volition be organized for identified waiting families, as appropriate • Families will be identified who are parting the installation for a stateside location while the sponsor serves an unaccompanied bout. An effort will be made to inform the family unit of the services bachelor in their destination surface area and with the consent of the family notify the gaining ACS heart of the family's arrival in the area • Pre-departure briefings will be provided to address coping with stress factors and the applied aspects of separation and relocation

38. Ground forces Community Service FRG POCs In Surface area Commands: • Area I 730-3062 • Area Ii 738-7510 • Expanse Iii 753-7439 • Area Iv 768-7610

39. New Engineering Initiatives

40. Technology To Connect • Soldier Management Organization (SMS) • Used For Assigning Soldiers & Tracking Soldier Actions In Korea • Modules Are Accessed via the Web • In & Out Processing (IOP) • Automated Process Which Gathers Soldier Data • Populates Forms With Collected Data • Streamlined

41. Why is this Important? • Links ACS Support To The Designated Deutschland Member • Local Family Member • Waiting Family Member • Links The Unit of measurement To The Designated Federal republic of germany Member • Provides Upward To Engagement Contact Data For The FRG

42. Process Overview

43. VISIT: http://8tharmy.korea.army.mil/G1/Well-Existence%20Web%20Page/Deutschland/FRG_Start.htm

44. AHLTA

45. AHLTA Overview • AHLTA is the military's electronic health record. • AHLTA allows healthcare providers at any military treatment facility to access a patients medical records. • All 18th MEDCOM clinics across the peninsula will implement AHLTA separately from 17 April through 7 June. • Army wide implementation experience shows decreased date access for 6 weeks at each clinic. Implementation will upshot in a l% decrease in available appointments for the first week with progressive improvement over the next half dozen weeks.

46. Clinic Date Impact • 121st General Hospital: 17 April – 3 July • Area 4: 24 Apr – 19 June • Expanse III: 15 May – 17 July • Surface area II: 22 May – 10 July • Area I: 7 June – 11 Baronial * Dates are estimated based on first dispensary implementation in each area through the half dozen calendar week reduced access for last dispensary implemented

47. Mitigation Plan • Implementation of infinite available intendance to access appointments IAW with DoD and DA policies. Allows for priority to Active Duty (Advert) and TRICARE Prime number. • Increment staffing in the 121st Gen Hosp Emergency Room (ER) to care for anticipated increase of patients that are not able to receive appointments in the Ambulatory Care Clinic or Troop Medical Clinic. • Refer more than patients requiring primary/specialty care to Memorandum of Understanding (MOU) hospitals. • Increase the number of Same Day appointments, while reducing the amount of routine and wellness appointments during implementation. Decrease includes availability of physical exams and VA disability physicals. • Minimize field grooming for 18th MEDCOM units and implement extended hours if necessary.

48. Assistance Required • Emphasis in the following areas will assist in limiting the bear upon felt by our beneficiaries: • Encourage beneficiaries to schedule appointments prior to AHLTA implementation for the following weather condition. • All stable chronic health problems. • Periodic wellness exams due during the AHLTA implementation. This includes pap smears (PAP's), sports physicals and periodic physical exams. • Reduce the number of no shows to scheduled appointments. The current average no show rate for appointments is greater than 12%. Each 1 of these appointments could have been used by another patient in need of an date. • Maximize the utilization of non-18th MEDCOM healthcare providers, organic to other commands, in Troop Medical Clinics to permit for increased medical appointments. • Agile dissemination of the AHLTA implementation and its impacts to service members and family members through all venues, to include FRG meetings.

49. Yellowish Dust

50. Yellow Dust – 황사 (HwangSa) What is it? Fine dust particles from 1 to 10 microns in size from the deserts of people's republic of china, Mongolia and Manchuria What does it do? Decreased visibility, crusade and exacerbate respiratory illnesses such as asthma When does it happen? Usually in the Spring simply has been extending into the Winter. What can I do? During the dust tempest: • Avoid outdoor activities, especially for elderly, immature children, and persons with asthma or other airway diseases • Keep windows and doors airtight • Remove contact lens and wear glasses • Brush your teeth and launder your hands, face and eyes with warm water upon returning indoors • Drink plenty of water to keep your tears flowing well • Use air filter to proceed air articulate & humidifier to increment indoor humidity level • Wash dust exposed fruits & vegetables before consuming • Wash hands carefully earlier treatment & preparing food Later the dust storm has cleared: • Air out room/business firm • Launder carefully dust exposed objects earlier using them For more data, contact the Deputy Chief of Staff Force Health Protection, 18th Medical Command at 736-3025 (duty hours)/011-9179-1645 (other times) Satellite View of Xanthous Dust over Korean peninsula

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